Did the ribbon unexpectedly disappear on you? (Microsoft Word)

Or maybe you just see the tabs.

Would you rather the tabs and commands always be visible.

You have three options on how to display the ribbon:

Auto-hide Ribbon

Show Tabs

Show Tabs and Commands

In the upper right corner of the screen, you will see the Ribbon Display Options icon.

Ribbon Display Options Icon

It all comes down to personal preference and how you want your display to look.

If you want more work space for your document, you might want to Auto-hide Ribbon.

When you have the Ribbon hidden, you will need to click at the top of the screen to display the ribbon.

Or perhaps you want to see the tabs only, then you can Show Tabs.

In this view, you will need to click on a tab to display the commands.

If you want both the tabs and commands to always display, then Show Tabs and Commands.

You can also collapse or minimize the ribbon with collapse the ribbon icon.

You will find this icon on the right side of the Ribbon.

If you want to show commands again, with the commands showing, click on the pin it icon, located on the right side of the Ribbon.

Pin-it icon

The keyboard shortcut to minimize the ribbon is Ctrl + F1. Use this shortcut to toggle on or off.

You can also double-click on any of the Tabs.

The Ribbon Display Options is the same for Excel and PowerPoint.

So now, if suddenly all commands disappeared or you want to purposefully make them disappear, you now know what to do.

If you want to watch the video, check it out on my YouTube Channel – Disappearing Ribbon Video

How to Draw a Fox in Microsoft Word

Yes, you read that correctly. How to draw a fox in Microsoft Word. I know, Word is a serious program, a word processing application used for creating documents.

But let’s face it, Word is also used for creating the office flyer about the the upcoming birthday celebration or the St. Patrick’s Day festivities.

Of course, it is also used for creating a newsletter or a company brochure. For any of these projects, you have plenty of images available from different resources. But knowing how to work with shapes and manipulate those shapes is a great skill to have.

Maybe you don’t really need to draw a fox. You could find an image of a fox on-line. Easy peasy – all done. Well, drawing the fox is simply a fun way to practice – practice arranging, rotating and grouping the shapes to create something. And… you are creating something that you don’t have to worry about copyright issues.

Watch the video, practice with the fox and let me know what you think.

Click the link to watch the video: How to Draw a Fox in Microsoft Word

Fox created with various shapes in MS Word

Microsoft Word Has a Calculator?

Word has a handy calculator built right into the program. Nothing fancy, just a simple calculator which lets you perform any basic arithmetical operation anywhere within Word.

Windows does have a more advanced calculator built in, but it’s kinda cool having a calculator right there in Word at all times.

Where is this calculator?

You actually need to add it to the Quick Access toolbar:

1. Right-click the Quick Access toolbar and select Customize Quick Access Toolbar from the pop-up menu.

2. Make sure For All Documents is selected in the Customize Quick Access Toolbar drop-down box.

3. In the Choose Commands From drop-down box, select Commands Not in The Ribbon.

4. Locate Calculate in the list and double-click it to add it to the list of Quick Access commands, then click OK.

What the calculator does

The calculator handles addition, subtraction, multiplication, division, percentages, exponentiation and roots.

  • Addition: +
  • Subtraction: – or you place the number to be subtracted in parentheses,
  • Multiplication: *
  • Division: /
  • Percentages: %
  • Exponentiation and roots: ^

If you were to type the numbers

2 + 2

Select the numbers and click the Calculator button. The result (4) is displayed in Word’s status bar.

The result is also stored on the clipboard, so you can paste it into your Word document or into another program.

You do not need to use an equal sign.

If you omit the operator, the calculator assumes you want to add the numbers.

If you were to type: 123 456 78.9 without an operator, the result (657.9) is displayed in Word’s status bar.

Calculate anywhere

The calculator works anywhere. You can even use the calculator on the following sentence:

At the meeting there were 5 realtors, 2 health experts and 1 MS Word nerd.

Select the sentence and click the Calculator button. The total number at the meeting will be calculated. Something to keep in mind though – if your text includes any special characters, you might get a wrong calculation.

You can also use the Calculator in tables to total up numbers in columns, rows or the whole table. In a table, you still need to use parentheses around a number or a minus sign to denote a negative number.

Something to take note of is that although it is possible to select numbers in non-adjacent cells in a table by holding down the Ctrl key, the calculator will not give you a correct total. Your selection must contain contiguous cells, rows or columns.

Order of Operators

The calculator uses operator precedence and parentheses to determine the order of calculations in more complex expressions.

For example:

2+2*2^3

gives you the answer 18, while:

2+(2*2)^3

produces the result 66.

If you don’t include parentheses in an expression, Word performs operations in this order:

  1. percentage
  2. power and root
  3. multiplication and division
  4. addition and subtraction.

And there you have it, Word’s calculator.

Download the pdf here: MSWordCalculator

Navigate a Word Document with Shift + F5

Microsoft Word has some nice shortcuts that are not well known. One of those is the Shift + F5 shortcut.

Use this to cycle between your most recent edits. With a large document, Shift+F5 is handy to see what you have edited most recently. And, you can use it when you first open a document to take you to your most recent edit.

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If you are on a laptop, you may need to use your function key along with the F5 key.

Shift + Fn + F5

 

Numbering the Rows in Your Word Tables

Have you ever created a table and you need to add numbering to the first column? Ever done it manually? Ouch. There is actually a way to do this quickly. Simply select the column and click on the Numbering button from the Home tab. I know!!

alt=""The same thing works if you select a row and want to have numbering across your columns

Watch the video on YouTube: Numbering the rows in your Word Tables